November 20, 2013
Dear Members of the Vassar College Community,
In the event of difficult travel conditions, the College may delay the opening of administrative offices or close early, while maintaining necessary services for students in residence. The official channels for campus announcements are indicated below in bold. Please rely on these systems for information, rather than contacting any offices directly. We recognize that conditions may vary in outlying areas, and urge employees to exercise judgment and use their personal leave time even if a general closing is not warranted.
The announcement regarding weather conditions serious enough to delay the opening or to close the College's administrative offices will be posted first on the Campus Emergency Information Telephone voice message. For your convenience, a magnet with this telephone number on it is available through the Office of Human Resources.
Phone: Campus Emergency Information
(845) 437-7755 or (845) 437-7756
The following stations will carry any campus weather delay information:
All custodians that have a 5:00 a.m. starting time should check the Weather Hotline, phone number, which will be updated by 4:00 a.m. at (845) 437-7755 and (845) 437-7756.
A number of campus offices and departments must provide basic services when students are in residence. Supervisors in these areas of campus operations must develop staffing plans for weather-related delays in opening or early closings. If you have questions about whether or not you are expected to report to work in the event of a weather-related closing or delay, please speak with your supervisor or contact Human Resources to clarify the expectations now to discuss the expectations. If an official announcement has not been made regarding a change in normal hours, employees who miss work should record that time as either personal or vacation time.
We ask that all members of the Vassar community recognize that campus conditions can be treacherous even with great efforts to clear roads and paths. Please drive carefully when roads are slippery and rely on boots or shoes with good tread rather than dress shoes. Please note signs that may indicate closed paths and allow extra time for commuting or cross-campus travel.
Thank you for your cooperation, and please drive and walk safely this winter season.
Ruth E. Spencer, Assoc. V.P for Human Resources